President:

Vice Presidents: Mr B Fox, Mr R Little,

Mrs G McCargo, Mr R Norton, Mrs G Norton, Mr R Waghorn

Committee.

Note that clicking on a position below will take you to a description of that role; clicking on the role will bring you back to your previous position,

Chair: Denise Hurst.

Affiliation enquiries: Denise Hurst

Vice Chair: Mick Hutchins

Membership Secretary: Sue Tilstone

Membership enquiries: Sue Tilstone

Secretary: Shared by Sam Alston and Lynsey Astles

Treasurer: Dean Roberts

Webmaster: Colin Bennett

Media Secretary: Lynsey Astles

Kit Officer: Ant Bolding

Social Secretary: Steve Collier

Racing Secretary: Ben Norbury

BC Delegate: Sue Tilstone

CTT Delegate: Alastair Ribbands

Member Representatives: Sam Alston and Stuart Bailey

Under 18 Rep: Vacant

Welfare Officer: Dean Roberts

Auditor: Position Vacant

Club Runs Secretary: Nick Bailey

Assistant Racing Secretary: Bob Norton

Mountain Bike Rep: Position Vacant

Anti-Doping & Ethics Officer: Bob Norton

Roles

CHAIR The Chairperson is charged with providing strategy, leadership and direction to the Committee.
Is responsible for ensuring that the Committee fulfils its responsibilities for the governance and success of the club.
Will also work to optimize the relationship between the Committee, volunteers, organisers and other members, and to achieve the club’s agreed goals.
The Chair is generally the spokesperson for the club and should work to maintain key relationships within and outside of the club.

VICE CHAIR The Vice Chair is responsible for assisting the Chairperson to fulfil his/her responsibilities for the governance and success of the club and is elected by the committee.
This may mean chairing meetings at short notice or carrying out any other duties to help with the running of the club.
At times the Vice Chair will need to work with the Chair to help him/her understand concerns and alternative points of view within the club.

MEMBERSHIP SECRETARY The Membership Secretary compiles and manages membership lists and contribution records, welcomes new members and explains privileges and obligations of membership.
Notifies members of dues; collects and records receipts of dues and contributions.
May revise existing membership records and compile a list of delinquent dues, this he/she will forward for information to Committee.
Has authority to conduct these duties without the need for Committee consent unless there are specific issues that require a more measured approach or response.

SECRETARY The Secretary is responsible for the documentation and communication of the activities of the Committee.
The secretary is the primary administration officer of the Committee and provides the links between the Committee, members and outside agencies.
The Secretary should be a good communicator, maintain confidentiality on relevant matters and have the ability to delegate tasks and supervise others.
Amongst the Secretary’s tasks are to prepare agendas, prepare and distribute minutes, receive and disseminate correspondence to and from the club.

TREASURER The Treasurer is responsible for the financial supervision of the club to allow the Committee to provide good governance of the club.
The Treasurer is the chief financial management officer whose tasks include the preparation of annual spend, planning for the club’s financial future and monitoring the club’s revenue and expenditure.
It is desirable that the treasurer is well organized and possesses a level of financial expertise.

WEBMASTER The webmaster’s responsibilities are to oversee the club’s website by managing, administrating, updating and maintenance of the facilities.
Attend to all matters relating to the club website and to advise the club committee on all its implications.
To be familiar with current providers of IT technology and systems.
To be aware of the dangers, protection against and infiltration of undesirable individuals and bodies within IT.
To put information and details onto the website as required by the club committee for the general communications of the club’s affairs.
To be responsible for the provision and maintenance of the club’s email facilities. Currently the Webmaster also maintains the route archive.

MEDIA SECRETARY The Media Secretary is responsible for the day-to-day promotion of the club via relevant social media apps (including but not exclusive to Facebook [Public & Members page]) and publications of the clubs activities and racing results.
Is able to portray the club in a positive light as an inclusive, friendly and professional club.
Has authority to conduct these duties without the need for Committee consent (unless there are specific issues that require a more measured approach or response)
Consistency in both presentation and content across different communication channels is essential.
Encourage members to share their cycling experiences.
Ability to liaise with other agencies and statutory bodies as necessary.

KIT OFFICER The Club Kit Officer is responsible for the day-to-day management, demand, supply and ordering of club kit.
This may include negotiating with a supplier to get the best deal for the club and understanding the needs / requirements on demand from across the club.
Is responsible for communication with club members ensuring kit is supplied in a timely manner providing circumstances are within his/her control.

SOCIAL SECRETARY The Social Secretary is responsible for the day-to-day social activities of the club and managing the calendar of events.
This includes fixing a date, selecting a venue, negotiating a price per head, and submitting this to the committee for approval. Once approved by the Committee he/she will be responsible for providing all details to the Club Secretary so that the membership can be informed.
Should any special transport arrangements be approved by the Committee, it is his/her responsibility to negotiate with local providers to get the best deal for the club.
Post event the End of Season Awards Night Organiser will be required to work with the Treasurer to ensure that all financial commitments are met and that an event balance sheet is provided to the committee.

RACING SECRETARY The Racing Secretary is responsible for the day to day running of the club’s time trial series.
Responsibilities include planning of the year’s calendar, advising the relevant authorities and providing any documentation that may be required by them.
At each event the Racing Secretary ensures that the course is safe to use, that any required signage is in position to support rider safety. All marshals are to be briefed and in position and all relevant race officials – timekeepers, ‘pushers-off’ etc. are aware of their roles and responsibilities during the event.
The role is pivotal to event success, so it is necessary for him/her to delegate responsibilities to others to ensure this aim is met.
Post events the Racing Secretary publishes results to the membership and when required works with the Treasurer to ensure that levies and all other financial commitments are met.

BC / CTT Delegate The BC/CTT Delegate is responsible for communicating correspondence between the cycling governing bodies the club and its members.
Ensuring club affiliations are registered (BC, CTT, VTTA, BMC, TLI etc).
Attending any district and relevant governing bodies meetings where applicable.
Keep the club informed of any changes to policies, rules or specific news items that may either impact the club and its members or contribute to the development and progression in activities / the running of events.
The club may have a number of delegates who cover the different district committees – for example M&D TTA, M&D VTTA and M&DLCA

MEMBER REPRESENTATIVES The role of these Committee Members is to represent the views and ideas of the club membership.
Unlike the Management Committee, these members will not hold any official post, but will work with the Management Committee to ensure that the club’s goals and objectives are being met and that the club membership is always represented.
Club Member Representatives have a vote on any committee decisions where a vote is required.
There may be instances where these committee members hold organisational roles outside the committee.

UNDER 18’s REP To represent the interests of the club’s under 18-year-old riders at the committee and to offer a point of contact for them.
To encourage younger riders to represent the club to the highest standard and to promote the club through racing and good ‘clubmanship’.
To review and administer adopted club policies for juniors.
To input into club polices on the safeguarding of children and young adults.
The role is not to teach youngsters how to ride a bike or to accompany them on club rides.

WELFARE OFFICER The protection and support of Young People and Vulnerable Adults in Congleton Cycling Club is of paramount importance. The Club Welfare Officer therefore acts as a first point of contact for any person at a Club level who has a concern about a Club Member Welfare and Protection.
The Club Welfare Officer requires a basic knowledge of and/or familiarity with the pertinent
legislation and Government guidance relevant to this role. Understanding of local procedures for reporting protection concerns to the statutory agencies and how to put this into practice in relation to young and vulnerable people within the club is important, as is awareness of equity issues within the context of Club Member Protection.
A basic knowledge of the different forms of behaviour that can occur within and outside of sport which are harmful to vulnerable people is needed, from poor practice to physical abuse. The Club Welfare Officer needs the ability to administrate/organise paperwork and record information received, act as a local source of advice on Club Member Protection matters and support the interests of any vulnerable member within the club, communicating with others as required.
The Club Welfare Officer is the first point of contact in the Club for the reporting of Welfare and
Protection concerns and to assist in the raising of awareness of others at a Club level in respect of Club Member Protection. The Club Welfare Officer upholds confidentiality, as far as is practically possible, in all Club Welfare and Protection matters. He/she is be given authority to conduct these duties without the need for Committee consent unless there are specific issues that require a more measured approach or response. In the event of a serious situation arising the Club Welfare Officer is expected to liaise with the Chairperson and his/her Management Committee to ensure that they are kept fully informed and prepared for any actions that may affect the club or its membership.

Updated 25/07/2024.